9 Ways to Automate Your Recruitment Process

On Nov 24, 2023

Even though many of us are busy with the holidays and end-of-year business activities, leaders are already thinking about the new year. A major reason for this is that companies tend to hire more during January and February. Considering the following factors, that makes sense:

New hiring budgets. Typically, new hiring budgets come every year.
Corporate employees return. The holidays are when many corporate employees, including hiring managers, return from vacation.
Companies know their budget and needs. Most companies know their budget and their yearly needs, making it easier to hire and afford new employees.
Fresh start. A new year brings new goals and initiatives for companies requiring new employees.

The recruiting process, however, can be complicated and time-consuming. It takes a lot of steps to hire a candidate, like sourcing, screening, and scheduling. Thankfully, automation can simplify hiring, saving recruiters and hiring managers time and resources.

You can automate recruiting in a lot of ways. Generally, these methods are used:

Applicant tracking systems (ATS). The purpose of an applicant tracking system (ATS) is to help you manage your recruitment process. You can use it to screen resumes, schedule interviews, and send candidates email notifications.
Artificial intelligence (AI)-powered recruitment tools. With AI-powered recruitment tools, you can identify and assess candidates more efficiently. Video interviews can be used to gauge a candidate’s confidence and communication skills.
Chatbots. Throughout the recruitment process, chatbots can answer candidate questions. Recruiters can then focus on more complex tasks.

This article will cover some of the most common and effective methods.

1. Managing job postings.

With a platform like eQuest for centralizing and automating job posting, recruiting teams can:

Your postings will be automatically submitted to popular job boards, career sites, and social media, allowing you to cast a wide net with the least amount of effort.
Update or edit live posts automatically.
Optimize your JDs with strategic A/B testing.

2. Source candidates automatically.

Recruitment involves many time-consuming tasks, including sourcing candidates. Recruiters spend more than half of their time sourcing candidates.

An applicant tracking system (ATS) searches job boards, social media, and other websites to find potential candidates.

ATSs can also automatically parse resumes and cover letters, extracting key information such as skills, education, and experience. As a result, you can identify qualified candidates more quickly and save time on manual screening.

3. Screening and shortlisting of resumes.

For every hire that a recruiter makes, they spend 23 hours reading resumes.

With automated resume analysis, recruiting teams can parse and rank resumes closely matching job descriptions.

There’s no denying that AI isn’t quite as intelligent as a recruiter. But it can increase your efficiency by eliminating unqualified resumes, which make up 3 out of 4 applications.

Considering this, once you define its parameters, it will sort your applicants into piles based on criteria such as academic backgrounds and years of work experience.

As a result, you won’t have to spend much time sorting through applicants who don’t fit your ideal profile since you’ll have a list of candidates with the necessary qualifications.

4. Identifying and ranking candidates.

Also available are various automated recruiting tools that employers can use to assess candidates. For instance, many companies hire programmers by automating coding tests in today’s world. Alternatively, you can set up a simple grammar test if you need a writer.

Regardless of how you assess applicants, automation can probably do the same thing with minimal input from you. You can then follow up with these candidates for more personal, in-depth interviews.

5. Communicate with candidates automatically.

As soon as you have identified qualified candidates, you need to get in touch with them. If you’re recruiting for multiple positions, this can be a time-consuming task.

With email marketing software, you can send personalized emails to candidates to automate candidate communication. Additionally, you can use ATS to schedule interviews and send interview invitations.

6. Schedule interviews automatically.

The next step is to schedule interviews with your top candidates once you have screened your candidates. This step can also be automated.

Several automated scheduling solutions are available for free and for a fee. Here are a few popular options:

Calendar
Doodle
ScheduleOnce
Bookafy
Acuity Scheduling

Creating and sharing a scheduling link with candidates via these platforms is possible. The candidate can then select a time slot that is convenient for him or her. You and the candidate will automatically receive calendar invitations from the scheduling platform.

By automating interview scheduling, you can…